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Thursday, March 30 • 10:30am - 10:45am
Posters 2

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  • Women’s March on Washington Archives Project (Katrina Vandeven)

    This poster presents the methods by which the Women’s March on Washington Archives Project collected and preserved materials and oral histories from the Women’s Marches on January 21st, 2017. It will particularly highlight the methods by which a large scale oral history collection was implemented nationwide and globally within one month, the triumphs and failures of the project, and the author’s reflection of the project’s creation and implementation. 

    Author: Katrina Vandeven, MLIS Candidate University of Denver, Co-Founder Women's March on Washington Archives Project. Collaborator: Danielle Russell, Archives Assistant at the Southern Maryland Studies Center, Co-Founder of Women's March on Washington Archives Project.

  • Photos Die Podcast (Todd Wemer, Endicott College). 

    In my recent dissertation, which theoretically explores personal photography, memory, and concepts of the archive, I included an online audio component, in the form of a voicemail number that people could call to tell stories about lost and/or found photographs. These little audio gems in many ways have become the most important “results” of my completed dissertation (May 2016). Over the course of my fall sabbatical (2016) I’ve been recording audio stories, interviewing people, re-interviewing research subjects, planning a sound rich podcast based on many of the themes I covered in my dissertation.

    Photos Die will be a narrative driven podcast based on the stories we tell about photographs and the photographs we use to tell our stories. The end result I hope to be equally pleasing to a listener of story driven podcasts, as well as scholars interested in personal archives.

  • Preserving precious emails - citizen archive (Anssi Jääskeläinen)

    Inside “secure” shoe boxes at the attic, written on floppy disks or scratched CD-ROMs, laying on the hard drive. This is how old family archives have been made.  To make things more difficult, during the past few decades the playground of the archival masters has grown to include e-mails, online communities and social media as well, in other words, family archives are distributed. When the archival masters are passing away, many of these precious archives are doomed, not necessarily due to ignorance, but due to obsolescence. Naturally there are lots of other reasons, but this paper focuses on how to manage the obsolescence in the case of e-mails.

    The national archives have their preferred and acceptable formats for preserving e-mails. However, these formats such as .pst are software dependent and therefore not easily viewable on other devices or products. Further on, the fonts, image placements, etc. aspects of the e-mail might change between e-mail viewers and this is not acceptable for archival content. Thirdly, does an average citizen know what to do with a file that for example ends with .ost? Finally, there are ways to save e-mails directly into an archival format. However, it is principally wrong to obligate the ordinary citizen to handle this task.

    The presented solution is a fully automated conversion from a proprietary e-mail format (Outlook .pst or .ost) into validated PDF/A-3b files which includes every metadata field that the original e-mail item had. Our approach of handling email data files is fully based on utilizing existing open source products which are bound together with the combination of Python and Java. We have implemented some steps in the workflow in order to get the data conversion completely processed. When integrated with the citizen archive solution, the archived e-mails are preserved, available, searchable and accessible.

  • From Big Data to Personal Data: The Next Generation of Digital Management (Lee Boulie, Country Music Hall of Fame and Museum)

    With the increased ease of creating and storing personal data, staying organized in the face of deluge is becoming a necessary and vital skillset for anyone dealing with files in the workplace or seeking to capture their personal content history for future generations. This poster will focus on lessons learned from managing a museum’s 2.5 million item collection of moving images, photos, print, and audio/music materials; and applying that insight to personal data curation, long term access, and preservation. Best practices for prioritizing content, applying file naming conventions, file hierarchy maintenance, storage selection, dealing with information overload and keeping information secure will be presented. This poster will share a solid understanding of the principles, best practices and types of software systems currently in play in the professional Digital Asset Management field.

  • Saveit.Photo (Júlia Pontés)

    Until the Millennial generation the concept of personal and family photographic archive consisted of the album making, negative saving and professional development and printing. The photographs were physical objects that, with proper conservation practices, could last for more than a century. During the past 10-12 years a transition started to take place and that redefined the way our personal history and imagery is made and stored.

    Many of the photographs taken with early digital camera back from the mid 2000’s are barely readable. Nevertheless, whoever made prints are at least ahead as the prints can be scanned. Those who kept their imagery on CD’s, that is very sensitive to scratches, mold high temperatures, might not be able to reach their data.

    A 2015 Info Trends survey forecasted that 1.3 trillion images will be taken in 2017. In 2010, this number was 0.35 trillion, and 60% of them were taken with actual cameras. Now this number might be as low as 13%.

    Families are taken many photos, much more than it could ever be conceived only 15 years ago. And, even though moments are being recorded more than ever, those files might not be accessible for the following family generation. Museums, Libraries and Archives have long been thinking about digital conservation and developing strong methodologies for that. Nevertheless, they are often kept to a limited group, not making part of the general collective knowledge, thought  or practice.

    Starting to look at digital imagery and data as perishable items and creating easy proactive conservation and archiving methods may be the key for long term personal “memorabilia” access for families.

    I am currently using the knowledge I acquired as a digital and analogue photographer, a professional printer and photographic asset manager to develop “Saveit.photos” which consist of creating a conservation dialogue among non professional image makers and teaching and playing simplified techniques to help individuals, families and even professional photographers to rethink their archives and make them accessible for a longer period of time.
Speakers
avatar for Lee Boulie

Lee Boulie

Executive Director of Digital and Library Collections, Country Music Hall of Fame and Museum
Lee Boulie, Executive Director of Digital and Library Collections at the Country Music Hall of Fame and Museum: Boulie received her MLIS in 2007, and in her twelfth year serving as a degreed professional librarian focusing primarily on collection care, digitization and digital information... Read More →
avatar for Anssi Jääskeläinen

Anssi Jääskeläinen

R&D, South-Eastern Finland University of Applied Sciences
Anssi Jääskeläinen has an IT MSc. (2005) from Lappeenranta University of Technology and a PhD (2011) from the same university. He has an extensive knowledge of user experience and usability. His current interests are in format migration, open source development and virtualizat... Read More →
avatar for Júlia Pontes

Júlia Pontes

Saveit.Photo
Júlia Pontés is a Brazilian/Argentinian photographer and personal photographic archive consultant currently living and working in NY. She holds Masters Degrees in Business from Sorbonne, Paris I and in Law and Economics - Public Policies from Universidad Torcuato di Tella, in Argentina... Read More →
KV

Katrina Vandeven

MLIS Candidate, University of Denver
I am the co-founder of the Women's March on Washington Archives Project, and the founder of the Documenting Denver Activism Archives Project.
TW

Todd Wemmer

Todd Wemmer first became involved with audio-storytelling while using voicemail as a research method to collect stories about lost-and-found personal photographs (lostandfoundphotos.org). Another recent project (Withcameras.com) combines collaborative audio narration with vintage... Read More →

Thursday March 30, 2017 10:30am - 10:45am PDT
Bishop Auditorium Lathrop Library, Stanford University 518 Memorial Way Stanford, CA 94305
  Demos & Posters, Posters

Attendees (10)